Office Manager - JREQ064506
Description
Thomson Reuters is the leading source of intelligent information for the world’s businesses and professionals. We combine industry expertise with innovative technology to deliver critical information to leading decision makers in the financial and risk, legal, tax and accounting, intellectual property and science and media markets, powered by the world’s most trusted news organization.
Role Purpose
The Office Manager is responsible for organizing and coordinating office operations, procedures, supervise office staff and ensure organizational effectiveness and efficiency.
Responsibilities
· Maintains office services and efficiency.
· Organizes day to day office operations, filing and maintaining office records.
· Maintains positive working relationships with senior management and employees.
· Responsible for the overall administration including SRM procurement system, visas for employees and general support operations.
· Partner with HR to maintain office policies as necessary.
· Manages relationships with vendors, suppliers, service providers, and landlord, ensuring that all services are invoiced and paid on time.
· Ensures that confidential and sensitive business information is protected.
· Manages and oversees the office and reception functions to ensure they operate professionally, efficiently and effectively.
· Liaises with central team and facilities management vendors to ensure the smooth operations of all outsourced facilities management services such as maintenance, security, catering, travel, insurance, etc.
· Responsible for the facility management including rent contract, security, access cards, office furniture, bills, couriers etc.
· Ensures the provision of cost-effective, timely and quality administration services.
· Works closely with head of finance to manage bank accounts, issuing POs, coding all vendor payments, stringers / offline payments and AMEX payments.
· Works closely with management in resolving inter-office disputes.
· Involves in special projects specific to business unit / department.
· Manages office team including executive assistants, receptionist, office administrator and office boys and evaluate performance.
· Responsible for budget tracking and financial reporting.
Qualifications
· Minimum 5 years’ experience as office manager in a multinational organisation.
· Experienced in handling a wide range of administrative and executive support related tasks including HR, facility operations, accounting, marketing and customer service.
· Organizational skills and an ability to quickly build rapport, as well as be a good decision-maker, problem solver, multi-tasker.
· Open minded to speak firmly and decisively.
· Open to feedback, willingness to take responsibility.
· Strong communication skills and enjoy the administrative challenges of supporting an office of diverse people.
At Thomson Reuters, we believe what we do matters. We are passionate about our work, inspired by the impact it has on our business and our customers. As a team, we believe in winning as one – collaborating to reach shared goals, and developing through challenging and meaningful experiences. With over 50,000 employees in more than 100 countries, we work flexibly across boundaries and realize innovations that help shape industries around the world. Bring your ambition to make a difference. We’ll bring a world of opportunities.
As a global business we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under country or local law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace.
Intrigued by a challenge as large and fascinating as the world itself? Come join us.
To learn more about what we offer, please visit thomsonreuters.com/careers.
More information about Thomson Reuters can be found on thomsonreuters.com.
Job: Administration Family Group
Primary Location: United Arab Emirates-Dubai-Dubai-ARE-Dubai-Dubai Media City
Organization: GGO MENA BusOps
Schedule: Full-time
Education Level: None
Job Type: Standard
Shift: Day Job
Click on THIS link to apply.
Description
Thomson Reuters is the leading source of intelligent information for the world’s businesses and professionals. We combine industry expertise with innovative technology to deliver critical information to leading decision makers in the financial and risk, legal, tax and accounting, intellectual property and science and media markets, powered by the world’s most trusted news organization.
Role Purpose
The Office Manager is responsible for organizing and coordinating office operations, procedures, supervise office staff and ensure organizational effectiveness and efficiency.
Responsibilities
· Maintains office services and efficiency.
· Organizes day to day office operations, filing and maintaining office records.
· Maintains positive working relationships with senior management and employees.
· Responsible for the overall administration including SRM procurement system, visas for employees and general support operations.
· Partner with HR to maintain office policies as necessary.
· Manages relationships with vendors, suppliers, service providers, and landlord, ensuring that all services are invoiced and paid on time.
· Ensures that confidential and sensitive business information is protected.
· Manages and oversees the office and reception functions to ensure they operate professionally, efficiently and effectively.
· Liaises with central team and facilities management vendors to ensure the smooth operations of all outsourced facilities management services such as maintenance, security, catering, travel, insurance, etc.
· Responsible for the facility management including rent contract, security, access cards, office furniture, bills, couriers etc.
· Ensures the provision of cost-effective, timely and quality administration services.
· Works closely with head of finance to manage bank accounts, issuing POs, coding all vendor payments, stringers / offline payments and AMEX payments.
· Works closely with management in resolving inter-office disputes.
· Involves in special projects specific to business unit / department.
· Manages office team including executive assistants, receptionist, office administrator and office boys and evaluate performance.
· Responsible for budget tracking and financial reporting.
Qualifications
· Minimum 5 years’ experience as office manager in a multinational organisation.
· Experienced in handling a wide range of administrative and executive support related tasks including HR, facility operations, accounting, marketing and customer service.
· Organizational skills and an ability to quickly build rapport, as well as be a good decision-maker, problem solver, multi-tasker.
· Open minded to speak firmly and decisively.
· Open to feedback, willingness to take responsibility.
· Strong communication skills and enjoy the administrative challenges of supporting an office of diverse people.
At Thomson Reuters, we believe what we do matters. We are passionate about our work, inspired by the impact it has on our business and our customers. As a team, we believe in winning as one – collaborating to reach shared goals, and developing through challenging and meaningful experiences. With over 50,000 employees in more than 100 countries, we work flexibly across boundaries and realize innovations that help shape industries around the world. Bring your ambition to make a difference. We’ll bring a world of opportunities.
As a global business we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under country or local law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace.
Intrigued by a challenge as large and fascinating as the world itself? Come join us.
To learn more about what we offer, please visit thomsonreuters.com/careers.
More information about Thomson Reuters can be found on thomsonreuters.com.
Job: Administration Family Group
Primary Location: United Arab Emirates-Dubai-Dubai-ARE-Dubai-Dubai Media City
Organization: GGO MENA BusOps
Schedule: Full-time
Education Level: None
Job Type: Standard
Shift: Day Job
Click on THIS link to apply.
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