The Role
Executive Management
Management of day to day activities of Executive Management team, complex diary management, travel bookings, meetings scheduling and rescheduling, screening phone calls, handling & prioritizing incoming mail, processing expense reports drafting general correspondence for signature, executing on-line workflow approvals on behalf of the Executive Management based on their instructions.
Represent the Executive Management in a professional and customer focus manner with internal and external contacts.
Ensure that confidential and sensitive business information is protected.
Assist with commercial research projects and data analysis.
Marketing
Arrange Group Fuel Seminars, forums, events & conferences including the preparation of presentations and any other necessary materials required.
Prepare internal quarterly newsletter, surveys, Group announcements and press releases.
Create and maintain sales and marketing materials for the Group, including presentations and brochures.
Maintain the Group website, SharePoint sites and information system subscriptions.
Office Management
Manage and oversee the office and reception functions to ensure they operate professionally, efficiently and effectively including items such as:
Office Housekeeping, meeting room and staff absence management.
Travel requirements and flights for all staff business trips, including transport, hotels and visas as well as oversee records are well kept and invoices are checked
Organization of corporate gifts and corporate social responsibility program
Relationships with external facility providers and suppliers
The Company
Global Supplier of Industrial Marine Products
The Person
Previous experience as Office Manager and / or executive Personal Assistant position at Director level
Bachelor degree advantageous but not essential
Advanced skills in Microsoft office (Word, Excel, PowerPoint, SharePoint)
Presentable and professional in appearance
You should be able to demonstrate competencies in terms of initiative, integrity, discretion, diplomacy, time management and organizational skills, plus communication and writing skills. As well as be self-sufficient and proactive.
Click on THIS link to apply.
Executive Management
Management of day to day activities of Executive Management team, complex diary management, travel bookings, meetings scheduling and rescheduling, screening phone calls, handling & prioritizing incoming mail, processing expense reports drafting general correspondence for signature, executing on-line workflow approvals on behalf of the Executive Management based on their instructions.
Represent the Executive Management in a professional and customer focus manner with internal and external contacts.
Ensure that confidential and sensitive business information is protected.
Assist with commercial research projects and data analysis.
Marketing
Arrange Group Fuel Seminars, forums, events & conferences including the preparation of presentations and any other necessary materials required.
Prepare internal quarterly newsletter, surveys, Group announcements and press releases.
Create and maintain sales and marketing materials for the Group, including presentations and brochures.
Maintain the Group website, SharePoint sites and information system subscriptions.
Office Management
Manage and oversee the office and reception functions to ensure they operate professionally, efficiently and effectively including items such as:
Office Housekeeping, meeting room and staff absence management.
Travel requirements and flights for all staff business trips, including transport, hotels and visas as well as oversee records are well kept and invoices are checked
Organization of corporate gifts and corporate social responsibility program
Relationships with external facility providers and suppliers
The Company
Global Supplier of Industrial Marine Products
The Person
Previous experience as Office Manager and / or executive Personal Assistant position at Director level
Bachelor degree advantageous but not essential
Advanced skills in Microsoft office (Word, Excel, PowerPoint, SharePoint)
Presentable and professional in appearance
You should be able to demonstrate competencies in terms of initiative, integrity, discretion, diplomacy, time management and organizational skills, plus communication and writing skills. As well as be self-sufficient and proactive.
Click on THIS link to apply.
